Neurology - Faculty Affairs Website

The deadline for submission of final and completed dossiers for appointments and promotions to Associate Professor, Professor, and Professor with Tenure are due July 1st (year 6), with additional materials due two months earlier (see below). Note: the deadline for dossier submissions to the Office of Faculty Affairs is October 31st. For detailed information on preparation of dossiers, please visit the School of Medicine (SOM) Office of Faculty Affairs website.

Faculty Year:	Promotion Focus:
Years 1-2	Focus on career planning, CV updating using CV format recommended by SOM Faculty Affairs Attend/View the new Faculty Career Development Workshop Read the Rules of the School of Medicine and Faculty Handbook Meet with Faculty Mentor
Years 3-4	Focus on mid-term review, initial dossier creation Submit a mid-term review dossier package no later than March 31st of your third or fourth year.
Years 5-6	Focus on career planning, keeping dossier updated, networking for letters of reference Update your dossier from your mid-term review focusing on written feedback

Promotion Deadlines:	Items Due:
December	Receive notification that you must submit your dossier for promotion by July 1st of the next year.
May 1st	Submit CV, CV abstract, narratives, a short bio, and a contact list of 10 contacts for letters of reference (LORs), at least 6 of which must be “external” from (outside) the University and 4 “internal” in the LOR spreadsheet.
May-June	The promotions team will send out requests to LOR writers using the contact information from LOR spreadsheet submitted. The promotions team will begin collecting all LORs.
July 1st	The Department of Neurology official deadline to submit via email to Neurology-Promotions@cuanschutz.edu and upload final and complete version of dossier materials into Interfolio
July-August	The Departmental Promotions Review Committee will meet and review the full dossier and all LORs received. After complete review, the committee submits its internal letter of recommendation to Dr. Tyler.
September-October	Dr. Tyler reviews dossier, the committee’s recommendation letter and writes a letter of recommendation. The Department’s letters are added to the dossier and uploaded into Interfolio, then all materials are submitted to SOM.
October 31st	School of Medicine final deadline for all promotion submissions.

The complete list of instructions, examples, guidelines and FAQs are available on the Dean's Office Faculty Promotions and Tenure website .

The list of the promotion dossier sections are as follows:

Curriculum Vitae Abstract
Curriculum Vitae
10 letters of reference (at least 6 from outside faculty) – please complete letter of reference (LOR) spreadsheet which provides full names and credentials, mailing address, email, phone number and the name and contact information of any administrative assistants. containing: full names, credentials, mailing address, email, phone number, and the name & contact information of any administrative assistants.
Promotion Criteria Matrix This is submitted as one document to the department for letter writing purposes, but is broken up into the following sections for the dossier (templates for both meritorious and excellent are available under the Dossier Preparation tab on the Promotions and Tenure website).
Teacher’s Portfolio
- Teaching Narrative
- Teaching Matrix
- Teaching Supporting Documentation
  - Student teaching evaluations: check past PRiSM reports for evaluations or submit an online request here
  - Resident/Fellow evaluations: check past PRiSM reports and request current year from Neurology Fellowship Coordinator.
Clinician’s Portfolio
- Clinician Narrative
- Clinician Matrix
- Clinician Supporting Documentation
Investigators or Scholarship Portfolio (for clinicians not focused on research)
- Research or Scholarship Narrative
- Research or Scholarship Matrix
- Research or Scholarship Supporting Documentation
Service Portfolio
- Service Narrative
- Service Matrix
- Service Supporting Documentation

The Dossier Building Guide with examples of all sections can be found here: Dossier Building Guide.

All Assistant Professors and Assistant Research Professors must undergo a comprehensive mid-term review, which should be done in the 3rd or 4th year of the Assistant Professor or Assistant Research Professor appointment. The evaluation is detailed and comprehensive and resembles a "mock" promotion review. Department of Neurology Promotions Committee evaluates faculty performance in teaching, research/scholarship, service, and the review provides feedback to the faculty member regarding progression towards promotion. A copy is given to the Chair of Neurology and the faculty's Section Chief.

Important Note: Faculty members can only submit a mid-term dossier for review January 1st - March 31st yearly.

All dossiers are submitted electronically, using Interfolio Review, Promotion and Tenure®, an electronic submission and routing platform. Department administrators are responsible for providing faculty with information on submission of their dossier through this system. The "Interfolio" tab also provides information regarding the Interfolio Review, Promotion and Tenure® system.

The Department will set up an account for you in Interfolio and notify you with instructions on how to log in. Please do not set up your own account or pay for anything on that website.

The list of the promotion dossier sections are as follows:

Curriculum Vitae Abstract
Curriculum Vitae
10 letters of reference (at least 6 from outside faculty) – please complete letter of reference (LOR) spreadsheet which provides full names and credentials, mailing address, email, phone number and the name and contact information of any administrative assistants. containing: full names, credentials, mailing address, email, phone number, and the name & contact information of any administrative assistants.
Promotion Criteria Matrix This is submitted as one document to the department for letter writing purposes, but is broken up into the following sections for the dossier (templates for both meritorious and excellent are available under the Dossier Preparation tab on the Promotions and Tenure website).
Teacher’s Portfolio
- Teaching Narrative
- Teaching Matrix
- Teaching Supporting Documentation
  - Student teaching evaluations: check past PRiSM reports for evaluations or submit an online request here
  - Resident/Fellow evaluations: check past PRiSM reports and request current year from Neurology Fellowship Coordinator.
Clinician’s Portfolio
- Clinician Narrative
- Clinician Matrix
- Clinician Supporting Documentation
Investigators or Scholarship Portfolio (for clinicians not focused on research)
- Research or Scholarship Narrative
- Research or Scholarship Matrix
- Research or Scholarship Supporting Documentation
Service Portfolio
- Service Narrative
- Service Matrix
- Service Supporting Documentation

The Dossier Building Guide with examples of all sections can be found here: Dossier Building Guide.

Additional documents which can be useful in compiling a dossier include:

Document	Usage
Promotion Criteria Matrix	Presents examples of various levels of accomplishment in the areas of teaching, research, clinical activity, scholarship and service. It is not exclusionary, but is intended to assist faculty, department chairs and promotion committees in matching candidates’ accomplishments to the promotion criteria.
Dossier Checklist	Appointment, promotion and tenure dossier checklist.
Faculty Series Information Sheet	Outlines the three different promotion series that are available to SOM faculty.
CV Abstract Template	Template for faculty to create their CV abstract.
CV Format	Recommendations for faculty CV formatting.
Publication Link Creation Guide	Provides information on how to create links for publications to be included in a dossier.
Clinical Portfolio Format Guide	Provides suggested formatting for clinicians' portfolios.
Teaching Portfolio Format Guide	Provides suggested formatting for teachers' portfolios.

Note: All details are available on the SOM Faculty Affairs webpages .

The table below contains Promotion Matrix Table Templates for each of the areas of accomplishment listed in the Promotion Criteria Matrix. These templates are intended to assist faculty in documenting their areas of excellence and meritorious accomplishments for their promotion dossier. There are separate templates for "excellence" and "meritorious" accomplishments.

Teaching	Clinical Activity	Research & Scholarship	Service
Teaching Excellence	Clinical Excellence	Research & Scholarship Excellence	Service Excellence
Teaching Meritorious	Clinical Meritorious	Research & Scholarship Excellence	Service Meritorious

Note: All details are available on the SOM Faculty Affairs webpages .

There are three different series available for full-time (>50% FTE) faculty (including faculty employed at affiliated hospitals when their FTE between both institutions >50%). Click on the titles below to see the promotion criteria specific to that series.

Document	Usage
Promotion Criteria for Regular Faculty Series	Promotion criteria for faculty with a traditional balance of activities; basic scientists, clinician-scientists, and clinician-educators.
Promotion Criteria for Research Professor Faculty Series	Promotion criteria for grant-funded scientists with limited teaching and service activities.
Promotion Criteria for Clinical Practice Faculty Series	Promotion criteria for faculty members focused primarily on direct patient care.
Promotion Criteria Matrix Fillable Criteria Matrix available in the matrix table templates in Dossier Preparation tab.	Presents examples of various levels of accomplishment in the areas of teaching, research, clinical activity, scholarship and service. It is not exclusionary, but is intended to assist faculty, department chairs and promotion committees in matching candidates’ accomplishments to the promotion criteria.

Interfolio

The University of Colorado School of Medicine utilizes the Interfolio Review, Promotion and Tenure® online platform to manage and streamline the faculty appointment, promotion, and tenure processes. The system has been set up with templates to build dossiers in each of the three faculty series: Regular Faculty Series, Clinical Practice Series, and Research Professor Series.

Accessing Interfolio

Log in to Interfolio
Click "Sign in with: Partner Institution"
Select "University of Colorado Denver | Anschutz Medical Campus" from the dropdown list
Click "Sign In"
Log in via the SOM Portal, providing your University sign-in credentials

Interfolio Web Browser Recommendations
Interfolio recommends using Web browsers, such as Google Chrome, Mozilla Firefox, or Safari. Note, Interfolio no longer supports the use of Internet Explorer 11.

Interfolio Reference Guides

Document	Usage
Administrator Guide - Interfolio Review, Promotion, and Tenure	Interfolio how-to guide for administrators.
Faculty Guide - Interfolio Review, Promotion and Tenure	Interfolio how-to guide for faculty.
Committee Guide - Interfolio Review, Promotion and Tenure	Interfolio how-to guide for committee members.
Faculty Promotions Committee Guide - Interfolio Review, Promotion and Tenure	Interfolio how-to guide for Faculty Promotions Committee members.

Interfolio Lingo

Dossier: Interfolio Dossier is a module for faculty to electronically collect, organize, prepare, and store documents.
Packet: The collection of required materials (documents and other files) a faculty member submits for their review, promotion, and tenure consideration. Note: Historically at the SOM the packet is called a dossier, but Interfolio uses the term Dossier for one of their modules.
Case: The case consists of a faculty member’s packet and the workflow to facilitate a promotion and/or tenure review.

Faculty Promotion

Promotion Process

Comprehensive Mid-Term review

Dossier Preparation

Dossier Compilation Resources

Promotion Matrix Table Templates